Text Box: Rules and Guidelines for CHOA Meeting Room Use
 
 1.RESERVATIONS - Advance reservations shall be required for  the use of the CHOA meeting room.  Two weeks advance notice is requested if possible.  Reservations may only be made by Association members in good standing, or their delegates.  Reservations are accepted on a “first come, first serve” basis.  If the meeting room is being reserved for activities involving children, there must be adequate adult supervision at all times the room is in use.
2.DEPOSITS - A deposit shall be required prior to the issuance of any keys to the CHOA meeting room.  The amount of the deposit is fixed at $100.00. 
Deposits shall be held until the room is no longer needed by the Association member, or delegate, requesting the use of the room or for six months, whichever comes first.  All deposits shall be refunded when the Association .  member no longer requires use of the room and the room is found to be in good condition, needing no repairs or cleaning stemming from misuse or abuse.  air/cleaning costs above the $100.00 deposit will be billed to the Association
Repair/cleaning costs above the $100.00 deposit will be billed to the Association member, or delegate, and are due immediately upon presentation of the bill.  All keys shall be returned at the time a refund is requested.  Refunds of deposits shall be made within fourteen (14) days of request.
3.KEYS - The Association member, or delegate, who makes reservation and receives keys shall be present at all times the room is in use for their activity.  Failure of Association member, or delegate, to be present shall result in their loss of room use privileges.  Any loan or duplication of the key(s) to the meeting room shall terminate the right to use the meeting room.  The key(s) shall be returned to the CHOA office upon demand made by any member or the CHOA Board of
Directors or their delegate.
4.SPECIFIC RULES -
             a.  THERE IS NO ALCOHOL CONSUMPTION ALLOWED IN OR AROUND ANY OF THE CHOA OWNED FACILITIES.  
             b.  The CHOA Board of Directors or their delegate reserves the right to spot check  activities being conducted in the meeting room for compliance with CHOA guidelines and rules.
             c.  NO SMOKING ALLOWED IN MEETING ROOM
5.GENERAL RULES -
             a.  The meeting room must be cleaned and swept after each use.  There is a vacuum cleaner provided in the restroom  of the meeting room. 
             b.  All trash is to be removed from the premises and taken with Association member or their delegate.  No trash is to be left inside the meeting room or left  outside for disposal.
             c.  The heat is to remain set at 72 and the A.C is to remain set at 75.
             d.  All lights must be turned off and the door locked when finished using the meeting room.
e.  The room will only be used during the time that the Association member or their delegate has requested and the Board of Directors approved.  Any use other than the approved times will be deemed as trespassing and demand for the return of the key (s) and termination of meeting room use privileges will result


Please fill out form and mail or bring deposit  to office
Deposit will be returned after meeting room has been checked 
And Key returned.
Text Box: MEETING ROOM RULES
CLICK HERE TO DOWNLOAD MEETING ROOM FORM

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